Security Guard Quotation Checklist, planned around the premises.
A useful security quotation depends on a clear brief. Providers need to understand the premises, risks, licensable duties, hours, access and reporting before they can confirm suitable personnel and a complete price.
For businesses, property managers, contractors and procurement teams comparing security guard proposals.
Every enquiry starts with the actual building or site. We review the reason for cover, the duties required, proposed staffing, operating hours and the instructions that personnel will need to follow. This avoids treating a temporary fire safety or security assignment as a generic guard booking.
When this service may be considered
A first guarding quote is required
Several suppliers need comparing
Urgent cover will become ongoing
An existing contract is being retendered
These examples are not a substitute for competent assessment. The responsible person and their appointed professionals remain responsible for determining the appropriate fire safety, evacuation or security arrangements for the premises.
Describe the site and actual risk
Provide the full address, building use, operating hours, people, assets, recent incidents, alarms, access points and existing controls. Explain why guarding is required and what outcome the client expects. Photographs or plans may support review where shared securely.
Identify hazards, restricted areas, parking, welfare and induction. A provider cannot select suitable personnel or price responsibly from the words security guard alone.
Specify staffing, shifts and duties
State the on-site headcount, start, shift hours, duration, breaks, handovers and relief expectations. List access control, reception, patrol, CCTV, key, delivery, alarm and incident duties. Identify which activities require an SIA licence.
Name authorised client contacts and reporting recipients. For urgent cover, explain how the first shift transitions into later days. Ask the provider to confirm assumptions and availability.
Compare evidence, price and management
Request rates, minimum hours, additional charges, mobilisation, cancellation and variation terms. Check whether supervision, uniform, equipment and electronic reporting are included. Compare like with like.
Verify relevant licences, insurance and claimed credentials. Review sample records and absence procedures. The agreed quotation should feed directly into assignment instructions, KPIs and a controlled handback at contract end.
Service delivery
Clear instructions. Accountable cover.
The final assignment scope is agreed before mobilisation and updated if the building, risk or client instructions change.
01
Site and risk information
Configured around the agreed site brief, shift pattern and escalation arrangements.
02
Staffing and duty schedule
Configured around the agreed site brief, shift pattern and escalation arrangements.
03
Price and assumption controls
Configured around the agreed site brief, shift pattern and escalation arrangements.
04
Evidence and contract checks
Configured around the agreed site brief, shift pattern and escalation arrangements.
Before mobilisation
Information that shapes the assignment.
A complete brief allows the team to plan accurately, select suitable personnel and confirm what can be delivered.
SIA licence requirements
Supervision and absence cover
Minimum hours and additional rates
Reporting and performance expectations
From call to cover
A controlled four-stage process.
Designed for urgent and planned requirements without losing clarity or accountability.
01
Send the brief
Provide the site, risk, staffing, shifts and requested start.
02
Agree the scope
Confirm instructions, reporting and escalation routes.
03
Mobilise
Brief and schedule suitable personnel, subject to availability.
04
Patrol and report
Deliver the agreed duties, records and shift handovers.
Frequently asked questions
Practical answers about security guard quotation checklist.
Can a quote be based on hours alone?
No. Duties, risks, access, licensing and management also affect the proposal.
Should supervision be included?
Confirm whether it is included and how it operates.
How are quotes compared?
Issue one scope and compare assumptions, evidence and complete cost.
How quickly can cover be arranged?
Mobilisation depends on location, staffing levels, shift requirements and availability. For urgent requirements, call 0207 118 2477 so the brief can be reviewed immediately.
What information is needed for a quotation?
We normally need the site address, building use, reason for cover, required staffing, shift pattern, proposed start date and any relevant site or evacuation instructions.